The following are guidelines, in conjunction with rules in Title 2, Chapter 11, Article 4, for safety when utilizing State Property. By submitting this signed application for approval, Applicant of the special event agrees to follow the following guidelines. NOTE: The following guidelines address ADOA GSD management of Solicitations and /or Special Events on state property, and are not all inclusive. Appropriate authorities should be consulted for further information regarding applicable standards for supporting activities/requirements.
1.All costs for containers, dumping and removing, are the responsibility of the applicant/promoter. The Wesley Bolin Plaza must be returned to its original condition and all equipment removed based on permitted time frame or daily rental fees will be assessed. The State Capitol Grounds and/or the Wesley Bolin Plaza Property, including all State buildings and parking lots, shall be litter free and policed during the date(s) of the special event. This shall be done according to the Arizona Department of Administration’s specifications. The Applicant agrees to an inspection by State representatives of the Sections secured for the special event. Applicant further agrees to accept liability for documented problems and will pay for any damages or costs associated with cleanup identified by State representatives, including ADOA or DPS Capitol Police. Documentation will be in writing and/or pictures, and will occur during the post special event inspection.
2.All activities shall be performed in compliance with the ADOA Solicitation and Special Events Handbook, federal, state, and local laws, ordinances, statutes, rules, and regulations, including OSHA.
3.Prior to the special event, DPS Capitol Police and/or local emergency personnel (police, fire) shall be notified of the special event.
4.Applicant is responsible to ensure that emergency vehicles will have access at all times, including ten (10) foot wide lanes of ingress and egress.
5.Applicant shall provide first aid facilities at the special event.
6.Periodic safety checks may be made throughout the special event by DPS Capitol Police or Special Events personnel.
7.Applicant shall coordinate traffic control and parking prior to the special event with DPS Capitol Police and the State’s Office of Special Events.
8.All incidents involving injury or disturbance of the peace shall be reported to DPS Capitol Police and the Office of Special Events, investigated for cause, and unsafe condition(s) shall be eliminated immediately.
9.Applicant may be required to provide additional security as determined by DPS Capitol Police and/or Office of Special Events for the safety of the attending public.
10.Office of Special Events may perform safety inspections on all concessions and exhibits prior to the special event.
11.Applicant shall ensure electrical service/lines are in accordance with the applicable State and City Codes.
12.No flammable liquids, fireworks, or compressed gases shall be used at the special event without prior approval from the Office of Special Events.a.Applicant shall ensure fire extinguishers are on site at all special events where flammable liquids or fireworks are in use.b.If approved for use, and otherwise allowed by law, flammable liquids, fireworks, and compressed gasses shall be controlled and stored in accordance with all applicable State and City Codes.
13.Applicant shall ensure tripping hazards are eliminated.
14.Applicant shall ensure trash/waste disposal is provided throughout the special event.
15.Erection of tents and canopies shall conform to manufacturer's recommendations for anchoring and safety requirements. Additional permitting may be required from the Fire Authority Having Jurisdiction. Please refer to the International Fire Code (2003 Section 105 Permits).